Wedding Timeline

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What items should be on a wedding planning checklist?

Wedding Timeline

Wedding planning is arduous. The proof is in the details and if you want to keep track of the details you'll need a wedding planning checklist. If you hire a wedding planner, he or she will have his or her own wedding planning checklist to go over. In the meanwhile, please find a sample wedding timeline below to help your wedding planning. If you are setting up your own portfolio for wedding planning, this wedding planning checklist should go at the very front of every wedding planned in order to verify that you are getting everything done and checked off in a timely manner.


12 Months Before:

  • Book Ceremony Venue
  • Book Reception Venue
  • Determine and Book Liability Insurance
10-11 Months Before:

  • Book Caterer
  • Book Musicians
  • Book Photographer
  • Book Videographer
8-9 Months Before:

  • Book Florist
  • Book Cake Designer/Baker
  • Book Transportation
6-7 Months Before:

  • Book Rentals (i.e. chairs/tables etc as needed)
  • Review All Vendor Contracts, Update Timeline
5 Months Before:

  • Order invitations etc.
  • Order Flowers
  • Provide Music/Requests to Musicians
4 Months Before:

  • Meet with Caterer for food tasting (w/Bride & Groom)
  • Order Wedding Cake
3 Months Before:

  • Have Bride Book her Beauty Appointments for hair, makeup etc.
  • Provide Caterer with menu and beverage selections
  • Have Bride/Groom meet Officiant to review ceremony
  • Verify with Printer that Invitations, etc are ready
2 Months Before:

  • Contact all book vendors to confirm arrangements
  • Pay any balances to booked vendors
  • Prepare information sheets for bridal party and vendors
1 Month Before:

  • Provide photographer with list of desired photos
  • Provide guidance for videographer
  • Confirm Music and Arrangements with Musicians
  • Confirm transportation
  • Confirm flower orders with florist
  • Confirm rental requirements
  • Confirm drop off times
2 Weeks Before:

o Confirm With All Vendors One More Time

1 Week Before:

  • Make sure Caterer has final RSVP numbers for reception
  • Make sure vendor bills are collected to make final payment
Day Before:

o Oversee the decoration of the ceremony and reception venue

Day Of:

  • Oversee and coordinate with all vendors
  • Pay Vendors their Final Checks



10/13/2009 7:30:51 PM
Mark Sanchez said:

It's always a good idea to plan early to get the venue & vendors you want, and not the one's that are left over.


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